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Conference Accommodation: Key Considerations

Choosing the right accommodation for a conference is a key part of planning an event. Considerations of cost, number of rooms and location all need to be weighed up in the context of budget, value, and necessity.

If your meeting is going to run across multiple days or late into the night, consider getting comfortable accommodation for your delegates. You don’t necessarily have to cover the costs of this for every attendee but hosting your conference in a venue that offers on site accommodation will make life a whole lot easier (and more fun!) for those attending.

Let’s take a look at some other top reasons why event planners choose to secure on-site accommodation below.

No room at the nearby inn?

One of the biggest challenges that event planners often encounter is the limited options on suitable, nearby accommodation for their delegates. It seems futile to book remote and distant accommodation which requires organised transport to and from the venue and can make attending a conference a little more stressful and tiring than it needs to be. 

Stay at your leisure, and enjoy all the facilities on offer

Let’s face it, external conferences aren’t just about the conference itself. This is especially true if you’ve made the journey to attend an event where there are facilities such as a gymnasium, swimming pool, bar and restaurants – plus outdoor facilities or activities. A change of scenery is good for the soul, and good for the mind.

No one wants to share a room with their colleague(s)

Conference Accommodation - Lane End

The dreaded moment when you find out you are sharing a twin room with your line manager is the moment that you wonder how you can avoid going to the much-anticipated annual conference.

Keep your team motivated, excited, and focused on getting as much out of the event as possible – which means ensuring they are comfortable with sleeping arrangements well in advance.

Where to park?

A key consideration for those delegates who are travelling to the conference by car is where they can park, and how much it might cost. Often where there is on site accommodation, you will find on-site parking available too. At least this should be the case.

Reimagine the conference as a mini break

Its’s been a very long and stressful two years for us all. With travel and freedom restrictions in place everywhere we turn, and the monotony of working from home ever looming over us, perhaps it is time to focus on incorporating leisure back into our working lives whenever we get the chance?

Make the most of your one or two nights stay away, embrace the change of environment, soak up the atmosphere, engage in fun team building activities, explore the local area or attractions and interact with people again. The added expense of accommodation is surely worth it.

One for the road?

No need to worry about the dreaded journey home when you can retire to your comfortable bedroom in a matter of moments. Get yourself a decent night’s sleep after unwinding in the evening with colleagues or newly formed contacts and be ready for the next day – refreshed and ready to go.

But what about the costs…says the Financial Controller

Accommodation for Large Conference - Lane End

It may feel like it will be a large expense, but in reality, the cost of adding accommodation onto the conference budget all depends on your venue - different venues will cost different amounts depending on a variety of things.

Conference centres are a popular type of venue choice for event planners. These are dedicated event spaces offering a wide range of options from small meeting rooms through to large auditoriums, plus the added bonus of attached lodgings to accommodate guests.

Lane End Conference Centre Accommodation

Lane End is proud to offer 110 en-suite bedrooms, leisure facilities and free parking, providing the perfect setting for your conference.

All our bedrooms have large windows to allow plenty of natural light, desks, wall-mounted plasma TVs, tea and coffee making facilities, telephone, iron, ironing board, toiletries, and fresh towels.

Make the most of your stay at Lane End and enjoy our range of sports and leisure facilities, acres of landscaped gardens, and delicious food and drink served from our restaurants and bars.

The venue is not open to the public and all the leisure facilities are exclusively available for the enjoyment of our residential guests and delegates. All facilities are free of charge (with virtual golf the only exception) and all equipment is provided.

We specialise in conferences for smaller and large group sizes, offering comprehensive delegate packages which include but are limited to the following:

If you are interested in hosting an in-person event and want to find out more about the accommodation options at Lane End, please get in touch or head over to the conferences and events information to discover more about how we can support your conference accommodation needs.

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